How to manage your time and priorities
If you feel as though your day has gone by much too quickly or that you have no more time, it is possible that your work organisation is not as efficient as it could be. In this day and age of constant solicitation and overabundance, it is not easy to maximise the use of your time, what with the prevalence of electronic mail, mobile phones, and even instant messaging.
We recommend that you follow these simple steps to help you answer this crucial question: how to effectively organise your time and prioritise the things that are most important to you.
The fact that you frequently are at a loss as to how to get started organising your time is the primary challenge involved in this endeavour. On the other hand, there are straightforward methods available for mastering time management and organisation skills. If you keep reading this article, you will learn how to save a few precious hours, which is especially helpful when working from home, where the boundaries between work and personal time can quickly blur.
During the course of your workday, you will be subjected to a steady stream of inputs, which can take the form of messages, notifications, phone calls, or email. The question that arises as a result is how you should organise your time in relation to the various inputs that you will be given.
In order to effectively manage the processing of these inputs, you will need to filter the incoming messages by sorting them according to the category that best describes them:
The following is a list of things that need to be done but can be put off until a later time: make a note of it on your list of things to do;
The job takes less than two minutes to complete, and you can start working on it right away;
Any information that does not fit into these categories should be unsubscribed from as these inputs are sure to take up a lot of your time.
Because of this analysis, you will avoid wasting time on duplicates, which will save you time. You are able to establish a task management process within this continuous flow of input processing by:
Two effective methods for managing one's time are the creation of a to-do list and an agenda. You are able to allot your time effectively thanks to the agenda, regardless of whether it is paper-based or electronic. After doing so, you will be able to create an intricate schedule, organise your activities, not forget significant upcoming events, and make it easier to keep your appointments.
The "list of things to do," also known as the "to do list," is complementary in that it allows you to see where you currently stand. There is nothing more effective than writing down your responsibilities in order to be prompted to action and to determine what you need to do in the upcoming hour, day, or week.
This procedure might seem drawn out and laborious, but think of it as an investment instead. As you proceed, you will become aware of the time savings that will be generated further down the line.